WorkLegacy captures what your experts know and pins it to the equipment, tools, and places it lives — so it stays with the team instead of walking out the door.
Decades of fixes, setups, and workarounds live in a handful of people. No manual captures it. When they retire, quit, or get acquired away, it leaves with them.
The real know-how almost never makes it into SOPs or binders. When the person goes, so does the knowledge.
New hires rediscover what someone already solved, because there's nothing searchable to learn from.
Your best people burn hours re-explaining the same setup to every new face on the floor.
Every departure, reorg, or acquisition means relearning what someone already figured out.
No checklists, no sign-off chains, no months of rollout. Four steps, and the knowledge stays with the team.
A QR code auto-generates for every piece of equipment, tool, room, vehicle, or item.
Anyone posts fixes, setups, and walkthroughs in minutes — text, photos, PDFs, or video.
Scan the tag on anything and every relevant post is right there, instantly.
When someone leaves, their knowledge stays — searchable, citable, and tied to the work.
Built mobile-first for wherever the work happens, and web for the office. Everything below is included at every price.
How-tos, troubleshooting, and tacit know-how captured in minutes — text, photos, PDFs, and video in one place.
A permanent code for any piece of equipment, tool, room, or vehicle. Teams that make things also get a Parts Library to tie knowledge to what they build.
PARTS LIBRARYEvery search that finds nothing gets logged. Leaders see exactly what the team can't answer — and close the gap before it bites.
When an expert leaves, their posts stay readable and searchable forever. They can no longer edit — the knowledge can't be deleted out the door.
Direct messages and threaded comments keep answers moving — and a helpful reply can be promoted into a permanent post.
Adoption, coverage, and retention at a glance. Four roles and hierarchical locations keep big sites organized and access clean.
Not mockups. This is the app you'll hand to your team.
Every company is fully walled off from every other. Your people see your knowledge and no one else's — no cross-company mixing, ever. What your team captures stays yours, isolated by design.
| Capability | WorkLegacy | Enterprise process tools | Wikis & shared drives | Paper binders |
|---|---|---|---|---|
| QR codes on equipment & assets | Yes | No | No | No |
| Parts library for what you make | Yes | No | No | No |
| Knowledge-gap detection | Yes | No | No | No |
| Former-employee knowledge kept | Yes | No | Partial | No |
| Mobile-first wherever work happens | Yes | Partial | No | No |
| No mandatory process gates | Yes | No | Yes | Yes |
| Live in days, not months | Yes | No | Partial | Yes |
| Transparent published pricing | Yes | No | Yes | — |
If your people know things that aren't written down, WorkLegacy is built for you — from the shop floor to the front desk.
No feature locking, no per-seat nickel-and-diming. Price by location, scale by site.
Storage overage $0.50/GB/mo. On-site setup & training available at $2,500/day plus travel — optional, the app is built to set up yourself.
Over my years in fabrication, I kept seeing the same thing — and it turns out it's true in every kind of workplace: the people who know how the work really gets done move on, and what they knew leaves with them. The fixes, the shortcuts, the things that never made it onto paper — gone.
Not because anyone was careless. Because no tool was built to catch that knowledge in time. WorkLegacy is that tool — built for any team that runs on what its people know.
We're taking on a small number of founding-pilot teams. Real workplace, real data, hands-on onboarding. Tell us about your operation and we'll set up a 20-minute demo.